Learn Aminova, one page at a time

Take card payments

Connect your card processor, add your card terminals, then set your payment rules: deposits, no-show fees, cash prices and your own payment types.

Setup guide 7 min

Set up your clinic profile and hours

Add your clinic’s name, contact details, address and IDs, set your time zone and opening hours, add your locations, and upload your logo.

Set up your consent forms

Bring in the consent PDFs you use today, place the signature boxes, and decide who signs each one and how often. Then attach them to your visit types.

Setup guide 8 min

Set up e-prescribing

Get each prescriber able to send prescriptions electronically: what Setup checks, the details each prescriber needs, and the extra steps for controlled substances.

Setup guide 5 min

Connect your calendar

Each provider connects their own work calendar. Their visits show up on it without patient names, and their busy times stop Aminova offering those slots.

Setup guide 12 min

Bring your patients over from your old system

Move your patients, charts, documents and forms into Aminova. Upload the files, check what was found, approve it, then look around before you make it final.

Bring in your intake forms

Upload the PDFs you use today and check each one, or start from our template. Then publish them and attach them to your visit types.

Set up your inventory

Put your shelves into Aminova once: your categories, your suppliers, every item and how many you have. From then on, the counts keep themselves.

Setup guide 8 min

Invite your team

Give everyone at your clinic their own login, with the right role. Then add providers’ credentials so patients can be booked with them.

Setup guide 11 min

Set up labs

Add your lab accounts and order codes, choose how results get in, and decide which panels patients can ask for.

Setup guide 12 min

Set up memberships and packages

Build each plan you sell once: its price, what it includes, and its terms. Then it is ready to give to any patient from their chart.

Setup guide 9 min

Set up your patient app

Choose your clinic code, what patients can do in the app, who they can message, and what they are told. Then give patients their sign-in details.

Setup guide 6 min

Set up your rooms

Add each room and each piece of equipment that gets booked, in the order they sit on your floor. Then tell each visit type which rooms it can use.

Setup guide 8 min

Set up staff shifts

Put everyone’s working hours on the roster. For providers, those shifts are the hours patients can book.

Setup guide 6 min

Turn on two-step sign-in

Make everyone confirm their sign-in with a code from an app on their phone. Set up your own first, then your team is walked through it the next time they sign in.

Setup guide 6 min

Set up video visits

Choose where your video visits happen, make the right visit types video visits, and try one on your practice patient.

Setup guide 12 min

Set up your visit types and booking link

Build each kind of visit once: its length, providers, rooms, price and forms. Then turn on the link patients book from.

Page manuals

Every page in Aminova: what is on it, and how to use it.

33 guides

Page manual 6 min

Analytics

How the clinic is doing: money, patients, visits and what’s selling. Pick a time frame, compare it with the one before, and take the numbers with you.

Appointments

Every visit, for everyone. Book visits, run the front desk, and open any appointment to check a patient in, move it or charge it.

Page manual 3 min

AI Assistant

Ask how to do anything in Aminova, by typing or out loud. It knows the software, not your patients.

HIPAA Audit Trail

Who opened, changed or exported what, and when. Check flagged events, export the log, and keep your privacy records in one place.

Billing

Bill patients, take payments and keep track of what’s owed. Make invoices, record and refund payments, print receipts, and set up your discounts.

Care Plan

A visit, one step at a time: pick the patient, choose a protocol, build and sign the plan, record vitals, write prescriptions, and finish.

Clinical Notes

Every note for every patient, in one place. Write a note, sign it, find it again later, and change a signed note the right way.

Page manual 7 min

Co-signatures

Everything waiting on your signature as a reviewer, oldest first. Read it, co-sign it or decline it, and choose whether you get an email when something new arrives.

Communications

Send one message to a group of patients, build courses patients work through in their portal, and set how your emails look.

Consents

Your consent forms, and who has signed them. Send forms, hand the tablet over in the office, and keep your library of forms in order.

Dashboard

Your clinic at a glance. Today’s numbers, who is coming in, the money taken, work that needs a person, and the bell where anything new for you lands.

Page manual 6 min

Dispensary

Your clinic’s own supplements, and how many are on the shelf. Hand one to a patient, take the payment, and add supplements to the shelf.

Documents

Every file your clinic keeps, sorted into folders. Upload, find, send for signature, and send and receive faxes.

E-Prescriptions

Write, sign and send prescriptions, and see where each one really is. Pharmacy messages, the state drug check and medication history live here too.

Page manual 11 min

Intake Engine

Build the forms patients fill in, choose where their answers go, and review what they send you.

Inventory

What is on your shelves, what is running low, and what is on order. Count stock, record lots, reorder from your suppliers and receive deliveries.

Labs

Order tests, bring results in, and review them before patients see them. Every lab in the clinic, on one page.

Messages

One inbox for every conversation with your patients and your team. Reply, hand a message to the right person, and leave notes only your team can see.

My Schedule

Your own day, one visit at a time. Open a visit to see who it is, start it, read the brief, record it with the AI scribe and write your note.

Page manual 12 min

The patient chart

Everything about one patient on one page. The header says who they are and what’s next; the tabs below hold each part of their record.

Patients

Every patient in your clinic. Find anyone, sort and filter the list, add a new patient, put patients in groups, and open a chart.

Pharmacy

Track every pharmacy order from Pending Rx to Delivered, fax a signed prescription, and keep the list of pharmacies your clinic uses.

Products

Everything you sell, and what you charge for it. Add compounds, services, supplies and supplements, set their cost and price, and see every patient order.

Protocols

Your treatment programs. Build one step by step, price it, publish it, and see who is on each one and how they are doing.

Refills

Approve or decline refills, get them signed and sent, and see what really reached the pharmacy. Approving is not sending.

Page manual 7 min

Rooms

Who is in which room right now, the day room by room, and where you set your rooms up.

Settings

How your clinic runs: your details and hours, payments, what patients are told, the patient app, security, connected tools and who can do what.

Staff Scheduling

Who works when, and who is away. Set shifts, see who is on right now, ask for time off, and approve it.

Page manual 2 min

Suggestions

Tell the Aminova team what would make Aminova better for your clinic. It goes straight to us.

Team

Everyone who works at your clinic. Invite people, give each a role, keep their credentials up to date, and remove someone who has left.

Time Clock

Clock in and out, and take breaks. Hours and overtime add up on their own, and owners and managers fix mistakes and export hours for payroll.

Page manual 11 min

Treatment Plans

Every patient’s plan: the medicines, the doses and the weeks they run. Build a plan in phases, approve it, and see it the way the patient does.

Workflows

Messages and tasks that happen on their own. Pick what starts one, who it is for and what it does, check who it reaches, then switch it on.

Feature manuals

The big features, end to end, across every page they touch.

12 guides

Feature manual 10 min

AI scribe

The AI scribe listens to a visit and drafts the note. It records only patients who agreed to it, and a person checks and signs every note.

E-prescribing and refills

One prescription from start to finish: written, signed, sent electronically or by fax, then refilled when the patient asks. Approving a refill is not sending it.

Feature manual 9 min

Forms and consents, start to finish

A visit is booked, its paperwork goes out, the patient fills it in at home or on a tablet, and the answers come back to you. Here is every step, and what your team signs.

Inventory and dispensing

How your stock counts keep themselves. Deliveries add to them; doses given, prescriptions dispensed and orders handed over take away. Every move is recorded.

Feature manual 12 min

Lab orders and results

One lab, start to finish: the order, the draw, the result coming back, your review, and the moment the patient gets to see it.

Feature manual 10 min

Memberships and packages

Plans patients pay for: a membership that bills on repeat, or a package paid once that counts down. Build it once, give it to a patient, and their benefits track themselves.

Feature manual 10 min

Messaging and reminders

How your clinic reaches patients: messages, booking confirmations, appointment reminders and other notices. What goes out on its own, how you control it, and what patients can turn off.

Feature manual 12 min

The patient app

Your patients’ side of Aminova, screen by screen: how they get in, what each tab does, and where each thing they do shows up for your team.

Payments and checkout

Money from start to finish: the deposit when a visit is booked, the charge at the visit, the receipt, a refund if one is needed, and where it all shows up.

Feature manual 6 min

Room steps

For visits that move through more than one room: vitals, then treatment, then recovery. Set the steps once, then move the patient on with one tap.

Video visits

A video visit from booking to note: the patient joins from their app, you join from My Schedule with their chart beside the video, and the note and summary follow.

Feature manual 7 min

The tutorial and the checklist

A guided walk through every page you use, and a checklist of what to learn and set up. Practice on a made-up patient that nothing ever reaches.

Role manuals

Everything one role needs to know, in one place.

5 guides

Role manual 8 min

For billing staff

Your day in billing: the money taken, invoices and payments, refunds and receipts, memberships, discounts, and the numbers in Analytics.

Role manual 8 min

For the front desk

Your day at the front desk: the schedule, booking, checking patients in and out, taking payments, getting forms signed, and answering the phone.

Role manual 8 min

For nurses and medical assistants

Your day as a nurse, NP, PA or medical assistant: the schedule, checking patients in, your own visits, charts, labs, the dispensary and your messages.

Role manual 9 min

For owners and practice managers

Everything you need to set up the clinic, bring your team in, decide who can do what, and keep an eye on the money and the day.

Role manual 9 min

For providers

Your day as a physician or prescribing provider: your schedule, the visit, your notes, prescriptions, refills and labs, all in the order you meet them.