Set up your clinic profile and hours

1Why this comes first

Your clinic profile is the information Aminova shows about your practice: your name on forms, your phone and email, your address. Your time zone and opening hours decide when visits can be booked.

It takes a few minutes, and you do it once. Do it before you book your first visit.

2Open your clinic profile

1. 1Go to Settings in the sidebar.
2. 2Click Clinic Profile, the first topic on the left.
3. 3Or click your clinic’s name at the top of the sidebar, then Clinic Profile.

3Name and contact details

1. 1Type your Clinic Name as patients know it. Add a short Tagline if you like.
2. 2Add the Phone and Contact Email patients should use.
3. 3Add your Website.

4Legal name and IDs

1. 1Enter your Clinic NPI: the 10-digit national provider number for the practice itself.
2. 2Enter your Legal entity name: your registered business name. Consent forms use it as the practice name.
3. 3Enter your Tax ID / EIN: the federal tax number for your business.

5Your address

1. 1Type your Street Address, with the suite number.
2. 2Fill in the City, State and ZIP Code.

6Set your time zone

1. 1Under Timezone, pick the zone your clinic is in.
2. 2Visit times in the patient app are shown in this zone.
3. 3Do you see patients in other states? Tick We serve patients nationwide. Every visit time in the patient app then shows its zone, like “2:30 PM ET”.

7Set your opening hours

1. 1Under Business Hours, find each day of the week.
2. 2Switch a day on, then set the time you open and the time you close.
3. 3Switch a day off to mark it Closed.

8How your hours shape booking

If you don’t use Staff Scheduling, your opening hours are the outer limit for booking. Nothing is offered on a closed day or outside your hours. Each provider’s own hours, under Team → Set Availability, can only make their day shorter, never longer.

If you do use Staff Scheduling, the shifts there decide when each person can be booked.

9Add your locations

1. 1Under Locations, press Add Location.
2. 2Fill in the Location Name, like “Downtown Clinic”, its Phone and its address.
3. 3Leave Timezone on Use clinic timezone, unless this site is in a different zone.
4. 4Press Save Location. Add each place where you see patients.
5. 5Later, use Edit to change one, or Deactivate to stop using it for now.

10Add your logo

1. 1Click your clinic’s name at the top of the sidebar.
2. 2Click Edit logo, then Choose an image. A PNG, JPG or SVG file works.
3. 3Drag the picture to place it, and use the slider to zoom. The circle is what your team sees.
4. 4Press Save logo. It shows at the top of the sidebar, beside your clinic’s name.

11Save and check

1. 1Your changes save on their own a moment after you make them.
2. 2When you’re done, press Save Changes at the top of Clinic Profile to be sure. It turns green and says Saved!
3. 3That’s it. Your clinic profile and hours are set up.