A calendar that knows who else is in the room.
Your visits aren’t one provider and one patient. The NP prescribes, the RN injects, the aesthetician does the follow-up — and most schedulers have room for exactly one name.
One visit, more than one clinician
A booking carries the patient’s primary provider plus every clinician actually involved, each listed beneath them. Availability accounts for all of them, so an assisting RN cannot be booked into two rooms at once — the schedule reflects who is genuinely free rather than who happens to be named on the appointment.
The clipboard is the worst part of the visit
A new patient filling out history on paper in your waiting room is fifteen minutes of your room and someone’s afternoon spent retyping it. Send intake ahead of time, have it land in the chart as structured data, and start the visit with the history already there.
Double-booking should be impossible, not discouraged
Two staff booking the same room at the same time is a database problem, not a training problem. Aminova refuses the second booking at the data layer — not with a warning someone can click past, but with a constraint that cannot be overridden by two people clicking at once.
Everyone in the room, on the booking.
The primary provider owns the visit; assisting clinicians are listed under them. Everyone’s availability is respected, and everyone who was in the room ends up on the clinical record.
- ✓Primary provider plus any number of assisting clinicians
- ✓Assisting staff show as busy — no accidental double-book
- ✓Cancelling frees everyone’s time immediately
- ✓Rescheduling moves the whole party, not just the lead
Tue 2:30 — Injection Visit
RN Patel now shows busy on every other provider’s calendar.
History in the chart, not on a clipboard.
Send intake when the appointment is booked. The patient completes it on their phone, and the answers arrive as structured fields on the chart — not a scanned PDF someone has to read and retype.
- ✓Sent automatically when the visit is booked
- ✓Completed on the patient’s phone, in your branding
- ✓Lands as structured data, not an attachment
- ✓Per-clinic questions — your intake, not a generic form
Intake — Alex P.
The provider walks in with the history already read.
Signed before the needle, not after.
Treatment consents, telehealth consents and financial agreements go out with intake or get signed on a tablet at the desk. They attach to the chart and to the specific visit, so what was agreed and when is never a question.
- ✓Signed ahead of time or on a tablet in the clinic
- ✓Attached to the chart and the specific encounter
- ✓Versioned — the copy they signed survives later edits
- ✓Outstanding consents surface at check-in
Consents — This Visit
Check-in shows what’s missing before the patient sits down.
The day runs itself, mostly.
Check-in settles what the visit uses — a membership visit, an outstanding balance, a missing consent — and recall handles getting people back. The parts your front desk currently keeps in their head.
- ✓Check-in draws down a membership’s included visits
- ✓Outstanding balances and consents surface on arrival
- ✓Recall triggered by the protocol, not by memory
- ✓No-show and cancellation tracked per patient
Today — Front Desk
The board the front desk actually works from.
How it works
Three moves, one platform.
Pick the patient’s provider and add whoever else is assisting. Availability accounts for all of them.
Intake and consents go out ahead of the visit, so the patient arrives ready instead of holding a clipboard.
Check-in settles membership visits, surfaces what’s outstanding, and hands the room to the clinician.
Everything the front of house needs.
Your brand, one login, no stitched-together stack.
Multi-provider visits
The primary provider plus everyone assisting, on one booking.
Real availability
PTO, hours and assisting duties all respected.
No double-booking
Refused at the database, not warned about in the UI.
Intake before arrival
Structured history in the chart before they walk in.
Consents & e-sign
Signed ahead or on a tablet, attached to the visit.
Check-in
Settles membership visits, balances and missing forms.
Recall & reminders
Rebooking driven by the protocol, not by memory.
Book from your app
Patients self-book in your branding, within your rules.
No-show tracking
Per patient, so patterns are visible rather than anecdotal.
Questions
Can patients book themselves?
Yes, within rules you set — which visit types, which providers, how far ahead, and how much notice to cancel. Self-booking without guardrails just moves the chaos, so the guardrails are the feature.
How does it stop double-booking?
With a database constraint, not a warning. Two staff clicking at the same moment cannot both succeed, because the second write is rejected outright. Most systems check availability and then write, which leaves a gap of a few milliseconds where both bookings land.
Does it handle multiple locations and rooms?
Yes. Providers, rooms and locations each have their own availability, and a booking reserves whatever it actually needs. A provider working Tuesdays at one site and Thursdays at another is a normal case.
Can we use our own intake questions?
Yes — and you should, because a peptide clinic’s intake looks nothing like a med spa’s. Questions are per clinic, and the answers file as structured fields rather than a blob of text.
What happens at check-in?
It settles the visit: draws down an included membership visit if the patient has one, surfaces outstanding balances and unsigned consents, and marks them arrived for the clinician. It’s the moment most of the day’s admin either happens or gets forgotten.
Does a virtual visit go on the same calendar?
Yes, one calendar. Virtual and in-person visits sit side by side, count the same against a membership, and bill the same way. How telehealth works →
See it in action.
A 30-minute walkthrough, configured for how your clinic runs.