The note is drafted by the time the call ends.
Documentation is the tax you pay for seeing patients — the hour after clinic, rebuilding visits from memory. The scribe drafts the note from the visit itself, and hands it to the provider to correct and sign.
A visit, then a drafted note
What the provider gets handed, and what they change.
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A draft, never a filed note
The scribe cannot write to the chart. It produces a draft and hands it to the provider, who edits and signs through the same path as any other note. That’s a deliberate architectural limit, not a setting someone can switch off in a hurry — an AI-authored note nobody read is a liability, not a time-saver.
Your patient’s name never goes to the model
The transcript is sent with a non-identifying context line — age, sex, visit type — and nothing else. Not the name, not the record number, not the date of birth. Minimising what leaves the building is cheaper than explaining later why it left.
Consent is enforced, not requested
If the patient hasn’t signed a recording consent, the scribe returns an error instead of a note. Many states require both parties to agree before a conversation is recorded, and that isn’t something to leave to a checkbox on a training slide.
A structured note, not a wall of text.
The draft comes back as subjective, objective, assessment and plan — the shape you were going to write anyway. Doses, sites and changes discussed on the call land in the plan rather than being buried in prose.
- ✓SOAP structure, ready to drop into your template
- ✓Protocol changes discussed on the call captured in the plan
- ✓Written in clinical register, not chatty summary prose
- ✓Blank where the visit was genuinely silent — it doesn’t invent
Drafted — For Review
Nothing here is in the chart yet.
Edit, correct, sign. Or bin it.
The draft opens in the normal note editor. Change what’s wrong, delete what’s irrelevant, sign what’s right — and if it’s useless, throw it away and write the note yourself. The signature is the provider’s, and so is the responsibility.
- ✓Opens in the same editor as a note you write by hand
- ✓Signed under the provider’s own name, as always
- ✓The audit trail records that a draft was AI-assisted
- ✓Discard it entirely and nothing is kept
Review Queue
Unreviewed drafts never become part of the record.
The least data that can possibly work.
The design question wasn’t "what could we send" but "what is the minimum that produces a usable note". The answer turned out to be the transcript and three facts, so that’s all that goes.
- ✓Name, record number and date of birth never sent
- ✓Context limited to age, sex and visit type
- ✓Clinical roles only — the front desk cannot draft notes
- ✓Every draft request scoped to the caller’s own clinic
Sent To The Model
Minimisation is enforced in code, not in a policy document.
Off until you turn it on.
The scribe ships disabled. It stays disabled until the clinic asks for it, the consent workflow is in place, and the vendor arrangements behind it are signed. A feature that touches PHI should be opt-in and boring, not a surprise in a release note.
- ✓Disabled by default at the platform and clinic level
- ✓Enabled per clinic, deliberately — never in a background update
- ✓Turn it off at any time without affecting existing notes
- ✓Currently for telehealth visits; in-room capture is on the roadmap
Clinic Setting
Ask us where this sits before you plan around it.
How it works
Three moves, one platform.
The patient consents to being transcribed. No consent on file, no transcription — the system refuses rather than asking you to remember.
The visit is transcribed and turned into a structured SOAP draft, with the patient’s name never sent to the model.
The provider reads it, fixes what’s wrong, and signs. Nothing reaches the chart until they do.
What the scribe does, and doesn’t.
Your brand, one login, no stitched-together stack.
Drafts from the visit
A structured SOAP draft built from what was actually said.
Never files a note
It cannot write to the chart. A provider signs, or it dies.
Name never sent
Transcript plus age, sex and visit type. Nothing else.
Consent enforced
No recording consent on file, no transcription. It refuses.
Clinical roles only
The front desk cannot draft or read clinical drafts.
Fits your template
Drops into the structured note you already use.
Minutes, not evenings
The note is waiting when the call ends.
Telehealth visits
In-room capture is on the roadmap, not shipped.
Full audit trail
The record shows a draft was AI-assisted and who signed it.
Questions
Can it file a note without a provider reading it?
No, and not as a setting — as an architectural limit. The scribe returns a draft to the provider and has no ability to write to the chart. If nobody signs it, it never becomes part of the record.
Is AI Scribe available today?
It’s built and it is off by default. Turning it on for a clinic requires the recording-consent workflow in place and the vendor agreements behind it signed, because it’s the first part of Aminova that would send clinical content to an outside model. Ask us where that stands before you plan around it — we’d rather say "not yet" than have you sell it to your staff early.
What actually gets sent out?
The visit transcript and a single non-identifying line: age, sex, visit type. The patient’s name, record number, date of birth and contact details are never sent. That’s enforced in the code path, not left to a policy document.
Do patients have to agree to be recorded?
Yes, and the system enforces it rather than trusting anyone to remember. Without a signed recording consent the scribe returns an error instead of a note. Several states require every party to a conversation to consent, so this isn’t a formality.
How accurate is it?
Good enough to save you most of the typing, not good enough to sign unread — which is exactly why it can’t. Expect to correct doses, names of products and anything the microphone half-heard. Treat it as a fast first draft from a scribe who wasn’t listening as carefully as you were.
Can we turn it off?
At any time, and notes already signed are unaffected. It can also stay off permanently — nothing else in Aminova depends on it.
See it in action.
A 15-minute walkthrough, configured for how your clinic runs.