1. Which kinds of EHR switching promotions do vendors run?
Eight kinds, and they are worth very different amounts. The headline discount is usually the smallest number on this list.
| Offer | What it looks like | Usually worth | The catch to check |
|---|---|---|---|
| First-month discount | 20–50% off the first month | One month’s fee at most | Often the smallest saving on offer |
| Discounted months | A percentage off for 3–12 months | Several months of fees | What the price becomes afterward |
| Free or discounted data migration | The vendor moves your records in | Hundreds to thousands of dollars, plus staff hours | What “migration” includes: demographics only, or notes and documents too |
| Waived setup or onboarding fee | No one-time fee | The fee itself | Whether training is still included |
| Contract buyout credit | A credit against fees still owed to your old vendor | Up to the rest of your old contract | Usually requires a long new contract in return |
| Extended free trial | 30–60 days at no charge | Time to test | Whether you can test with real workflows before moving data |
| Price lock | Today’s price guaranteed for 2–3 years | Every future increase | Whether it applies to add-ons and new seats too |
| Referral credits | A credit for each clinic you refer | Depends on how many you refer | When a referral counts: signed, or paying |
2. Which EHR switching offers save the most money?
Migration and contract terms, almost always, not the first-month discount. Run the numbers over three years, the time most clinics stay on a system.
| Illustrative clinic: $400/month software | Saving | Over 3 years |
|---|---|---|
| 50% off the first month | $200 once | $200 |
| 20% off for 6 months | $80 × 6 | $480 |
| Free migration of notes and documents, not just demographics | Vendor fee avoided, plus 20–60 staff hours | Often $1,000–$5,000 |
| Price lock vs a 7% yearly increase | $28/month in year two, $58/month in year three | About $1,000 |
| Month-to-month instead of a 3-year term | The freedom to leave if it does not work | Not a dollar figure, but the biggest protection on the list |
The pattern: an offer that changes the price for a month is marketing; an offer that changes the work of moving, or the terms of staying, is money.
3. What catches hide inside an EHR switching discount?
The discount is printed large; the commitment that pays for it is in the order form. Read for these before you sign.
| Catch | Where it hides | What it costs you |
|---|---|---|
| Annual or multi-year commitment | “Promotional pricing requires a 24-month term” | A buyout of your own if it does not work out |
| Migration that moves names, not records | “Patient demographics import included” | Notes, labs and documents re-entered by hand or left behind |
| Introductory price, then list price | The renewal clause | A jump you did not budget for in year two |
| Automatic renewal | The term section | Another full term if you miss a notice window |
| Export fees on the way out | The termination section | Paying to get your own data back later |
| Per-seat pricing that grows with staff | The pricing page footnote | A higher bill with every hire, including the front desk |
The last two are the ones that decide what your next switch will cost. The export question is covered in detail in what it costs to leave your EHR, and the pricing models in clinic software pricing models compared.
4. What should you ask before accepting an EHR switching offer?
Six questions, asked in writing. A vendor confident in its offer answers all of them in one email.
| Ask | A good answer |
|---|---|
| What is my total monthly bill after the promotion ends, with every module I need? | One number, with today’s headcount and one more hire |
| What exactly does the migration move? | A list: demographics, notes, medications, allergies, labs, documents, consents, appointments, balances |
| Is there a minimum term, and what does leaving early cost? | Month-to-month, or a stated, small figure |
| Does the discount apply to add-ons and to onboarding? | A clear yes or no for each |
| Do promotions stack? | A clear rule, so the quote you get is the price you pay |
| If I leave, how do I get my data, and what does it cost? | A full export, in standard formats, at no charge |
Then check the migration claim yourself: send a sample export and ask to see it mapped before you sign. How the move itself works is in how to switch EHR without losing patient data.
5. What does Aminova offer clinics that switch?
The terms first, because they are worth more than the discount. We are a startup, so we would rather earn a clinic month by month than lock one in.
| Term | What it is |
|---|---|
| Contract | Month-to-month, cancel any time |
| Onboarding, setup and data migration | $500 one-time, with AI-assisted mapping of your old export |
| Pricing model | Per prescriber; front desk, nurses, MAs and coaches never cost a seat |
| Leaving | Free full data export, any time |
| Percentage of revenue | None |
| New-clinic offers | A first-month discount that changes over time; current offers are on the pricing page. Offers never stack and never apply to onboarding |
| Referral program | Refer 5 clinics that become paying customers and your subscription is free for life (7 for practices with 3 or more prescribers) |
How AI handles the import, and what you approve along the way, is in from 3 weeks to 3 days.
6. Frequently asked questions
Which EHR vendors offer discounts or promotions for switching?
Most vendors that sell to small clinics run some offer for practices that switch, usually a first-month discount, discounted months, free migration or a waived setup fee. They change month to month, so ask each vendor for its current offer in writing and compare the three-year cost, not the headline.
Is free EHR data migration really free?
Check what it moves. Some migrations import demographics only; a useful one also brings notes, medications, allergies, labs, documents and consents. Ask for the list and for a sample mapping before you sign.
Will a new EHR vendor buy out my old contract?
Some offer a credit against fees still owed to the old vendor, usually in exchange for a long new contract. Weigh the credit against the commitment you take on.
Are EHR switching promotions worth it?
The ones that change the work or the terms usually are: real migration, month-to-month terms, a price lock, a free export when you leave. A first-month discount is the smallest saving on most quotes.
What does it cost to switch to Aminova?
A $500 one-time onboarding fee that includes setup and data migration, then the monthly plan, month-to-month. Current first-month offers are on the pricing page.